Resource
Cannabis Bookkeeping Guide
Bookkeeping quality is mostly a function of routine. This guide sets out the cadence that keeps a licensed operator's records reliable without heroic month-end effort.
Daily Routines
Reconcile register or route activity, verify deposits, record inventory receipts, and code discounts and refunds the same day they occur.
Weekly Routines
Review the cash position, update the near-term forecast, process payables, and clear any uncategorized transactions before they accumulate.
- Cash and bank review
- Payables and vendor terms check
- Uncategorized transaction clearing
Monthly Close Checklist
Reconcile all balance sheet accounts, complete the inventory rollforward, accrue transaction and payroll taxes, review margin by category, and issue statements by the agreed date.
Coding Standards and Documentation
Write down the coding rules, keep them accessible to whoever enters transactions, and review a sample monthly. Consistency is worth more than sophistication.
Frequently Asked Questions
- In-house or outsourced bookkeeping?
- Both work. A common model is in-house daily entry with external monthly review, reconciliation, and close.
- How far behind is too far?
- Beyond one closed month, reconstruction becomes materially harder because supporting context is lost.
- What should never be estimated?
- Inventory quantities and cash. Both should be counted, reconciled, and documented.
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Call to talk through your license types, current records, and reporting needs, or schedule a consultation at a time that works for your team.